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 DCC Constitution and   By-Laws

Revised Oct 2017

Dalmatian Club Of Canada

Constitution and By-Laws

(2017 Revision)

 

Article 1

Name and Objects

 

Section 1.

The name of the Club shall be the Dalmatian club of Canada and in its French version, Cercle Canadien du Dalmatien

 

Section 2.

The objects of the Club shall be:

(a) To encourage and promote the breeding of physically and mentally sound pure-bred Dalmatians

(b) To aid and assist members and non-members in further knowledge and information of Dalmatians.

(c) To urge members, breeders and owners to accept the standard of the breed as approved by the Canadian Kennel Club.

(d) To do all in its power to protect and advance the interests of the breed by encouraging

sportsmanlike competition at dog show and in obedience trials.

(e) To conduct sanctioned and licensed specialty shows and trials, under the rules of the Canadian Kennel Club.

(f) To promote and participate in Sanctioned Road Trials.

 

Section 3.

The Club shall publish and official newsletter, called the Transcanadals, (TCD) periodically and shall be considered the official organ of the club, provided that a supplement may be published in the intervening month with respect to any extraordinary business of the club.

 

Section 4.

The Club shall not be conducted or operated for profit and no part of any profits or remainder or residue from dues or donations to the Club shall inure to the benefit of any member or individual.

 

Article II

Membership

Membership Year. Membership in the club shall be based on the calendar year.

 

Section 2.

Eligibility. Any person over the age of sixteen (16) years, living in Canada who supports the objects of the D.C.C may become a member of the club. Any person over the age of sixteen (16), in good standing with their

National Breed Club and living outside the borders of Canada may become a voting member of the Club.

 

Section 3.

Types of Membership. There shall be one (4) types of membership.

(a) Regular (Voting Member) – Must be a member (in good standing) of CKC or their respective National Breed Club

(b) Associate (Non voting member) -Any person not a member of CKC or their National Breed Club.

(c) Joint Membership – Two or more persons having the same address and being in good standing with the Canadian Kennel Club may become Joint Members being entitled to one shared vote only.

 (d) Life Membership – Any member in good standing with the CKC and having been a continuous member of the Dalmatian Club of Canada for 25 years or more. This person shall hold all the rights and privileges of a regular voting member. This member would no longer be required to pay yearly membership dues. Joint members that become life members will still be entitled to one shared vote only.

 

Section 4.

Dues.

(a) Membership dues shall be decided at the Annual Board Meeting and shall be payable on or before the first day of January of each year. No member may vote whose dues are not paid for the current year. The Treasurer, in the November-December issue or Transcanadals, shall advise the members that dues are payable for the ensuing year.

(b) The Treasurer also shall in two subsequent issues of Transcanadals advise the members that dues are payable and that any member not submitting his dues before the end of April will be struck from the Membership List as set out in Article II, Section 4.

(c) Initiation Fee. New members shall pay an initiation fee, the amount of which shall be decided at the Annual board Meeting and shall be payable on application for membership.

 

Section 5.

Application for Membership. Each applicant for membership shall apply on a form as approved by the Board of Directors and which provides that the applicant agrees to abide by the Constitution and by-laws.

The applicant shall state their name and address, and it shall carry the endorsement of one (1) member. The prospective member shall submit, along with the application, payment for the current year’s dues and the initiation fee. All applications are to be filed with the Treasurer and each notice of application is to be published in the issue of Transcanadals following its receipt. An objection by any member is to be submitted in writing within thirty (30) days, and shall give reasons for the objection.

 

Section 6.

Approval of Membership. If no objections have been received from the membership within the said 30-day period, the person with “Applied for Membership Status” automatically attains ‘Accepted for Membership Status” and notice to this effect shall be published in Transcanadals.

 

Section 7.

Rejection of Membership.

Procedure for dealing with objections to a Membership Application.

(i) A copy of the letter of objection shall go to all board members.

(ii) The secretary shall send a copy of the letter of objection to the applicant, requesting a reply.

(iii) A copy of the reply from the applicant is to be sent to all board members.

(iv) The board members will vote on whether or not to accept the membership application.

 

Section 8.

Termination of Membership. Any member who has not submitted his membership dues for the current year before the end of April of that year, as set out in Article II, Section 2, Dues, will have his/her name removed from the Membership List. Any such member wishing to be reinstated will be required to comply with the Procedure for Membership as set out in Article II, Section 3.

 

Section 9.

Voting Status Privileges. All members who have completed “accepted for Membership Status” for a period of six(6) months shall be entitled to “Voting Status”.

 

Article III

Meetings and Voting

Section 1.

Club Meetings. Club meetings may be instigated by the President and conducted through the mails, email, telephone, or by a majority vote of members of the Board who are present and voting at any regular or special meeting of the Board, or by the Secretary upon receipt of a petition signed by five (5) members of the Club who are in good standing. It is recommended that a yearly club meeting be called by the President or the Board. Written notice of such a meeting shall be mailed or emailed by the Secretary at least fourteen (14) days prior to the date of the meeting; said notice shall state the purpose of the meeting; and no other Club business may be transacted thereat. Sealed absentee ballots will be permitted for any resolution to be placed before such a meeting which must be in the hands of the Secretary prior to the meeting.

 

Section 2.

Voting. Each member in good standing who has (a) completed “Acceptance for Membership Status” for a period of six (6) months and has thus attained “Voting Status” and (b) whose dues are paid for the current year shall be entitled to one vote at any meeting of the club. Sealed absentee ballots, provided by the Secretary to all paid up members will be permitted for bi-annual election of the officers and for all motions or resolutions to be placed before the Annual Club meeting, provided that all such absentee ballots are delivered to the Secretary, or as the Secretary designates, prior to such biannual election or annual club meeting. All ballots are to be counted in accordance with Article 5, Section 4.

 

Section 3.

Board Meetings. Meetings of the Board of Directors may be held once in every quarter, and the President shall commence the Annual Board Meeting in the month of January. Written notice of each such meeting stating the agenda and all resolutions to be voted upon shall be mailed or emailed by the secretary at least 14 days prior to the meeting. Sealed absentee ballots will be permitted, which must be in the hands of the secretary prior to the meeting. The President may designate that such Board meetings be conducted through the mails, email, telephone MSN messenger or the like, or in person. A quorum of 5 of the Board members is required for meetings.

 

 

 

Section 4.

Special Board Meetings. Special meetings of the Board may be instigated by the President and conducted through the mails, email, telephone or by the Secretary upon receipt of a written request signed by a simple majority of the Board. Written notice of such meetings shall be mailed or emailed by the Secretary at least 14 days prior to the meeting. Any such notice shall state the purpose of the meeting, and no other business shall be transacted thereat. Sealed absentee ballots will be permitted, which must be in the hands of the Secretary prior to the meeting.

 

Section 5.

At any meeting of the Board, each member, except the Chairman, shall have one vote. In the event of a tie, the Chairman shall cast a deciding vote.

 

Article IV

Directors and Officers

Section 1.

Board of Directors. The Board shall be comprised of the President, Vice President, Secretary, Treasurer, Editor and three (3) or more directors, or such other number of persons (based on the membership in the geographical locations set out in Article IV, Section 3) as may be designated from time to time by the Club, all of whom shall be elected for two-years terms at the club’s annual meeting as provided in Article V. General management of the Club’s affairs shall be entrusted to the Board of Directors. It is suggested that all Board Members sit on at least one (1) D.C.C. Committee and participate in at least three (3) DCC Board Meetings per year. All officers of the Board shall sign and adhere to the Code of Conduct for Board Members.

 

Section 2.

Officers. The Club’s officers, consisting of the President, Vice President, Secretary, Treasurer and Editor shall serve in the respective capacities both in regard to the Club and its meetings and the Board in its meetings. The Club’s officers (President, Vice President, Secretary, Treasurer, Directors and Editor) shall be residents of Canada.

 

Officers Duties.

1. The President shall preside at all meetings of the Board, and shall have the duties and powers

normally appurtenant to the office of President in addition to those particularly specified in this

Constitution and By-Laws.

2. The Vice President shall have the powers and exercise the duties of the President in case of the President’s death, absence or incapacity.

3. The Secretary, who may also be the Treasurer, shall  keep  a  record of all meetings of the club

and of the Board and of all matters of which a record shall be ordered by the club. The Secretary

shall have charge of  the correspondence,  notify members of meetings,   notify new members of their election to membership, notify officers and directors of their election to office, keep a roll of the members of the Club and their addresses, and carry out such other duties as are prescribed in this Constitution and By-Laws

4. The Treasurer, who may also be the Secretary, shall collect and receive all monies due and belonging to the Club, and shall acknowledge receipt thereof, when requested. The Treasurer shall deposit the same in a Bank satisfactory to the Board, in the name of the Club. The books shall at all times be open for inspection by the Board and annually, through Transcanadals, the Treasurer shall report the condition of the Club’s finances by setting out an account of all monies received and expended during the preceding year and submit the books to an auditing committee previously appointed by the President.

5. The Editor shall publish Transcanadals, the official newsletter of D.C.C. on a periodic basis and

shall publish any Special Editions as deemed necessary by a majority of the Executive Members. The Editor shall be considered an officer of the Board and may also hold an additional officer position on the Board.

 

Section 3.

Directors. The Club’s Directors, consisting of at least seven (7) other elected persons, all of whom shall be elected for a two-year term at the Club’s Annual Board Meeting as provided in Article V. The geographic regions will be divided in accordance with the CKC and a minimum representation will consist of:

(a) One person residing in the Maritime Provinces, Newfoundland and Labrador.

(b) Two persons residing in the Province of Ontario.

(c) One person residing in the Province of Québec.

(d) Two persons residing in the Prairie Provinces.

(e) One persons residing in the Province of British Columbia.

Additional Directors may be elected for each area on the basis that representation will not exceed one Director for every fifteen memberships (except where necessary to meet the minimum number). The membership numbers will be based on the membership at the time that nominations are called for.

Suggested duties for Directors are as follows:

Coordinate one (1) Dalmatian Booster per year and (1) Dalmatian education event per year coordinate D.C.C. rehoming

information within their region, receive and distribute fund-raising merchandise, submit a regional update to the Transcanadals at least three (3) times a year.

 

Section 4.

Resignation. An officer of the Club may resign from office upon 30 days written notice to the president.

 

Section 5.

Vacancies. Any vacancy occurring on the Board during the year shall be filled, where possible, by the runner up in the previous election. If this is not possible, the vacancy shall be filled for the unexpired term of office by a majority vote of all the then members of the Board.

 

 

Article V

The Club Year, Annual Meetings and Elections

Section 1.

Club Year. The club’s fiscal and official year shall begin on the first day of January and end on the 31st day of December of the same year.

 

Section 2.

Finances. The club must have a separate and independent bank account in the name of The Dalmatian Club of Canada and all cheques drawn from the club account must have the signature of a minimum of two (2) officers Treasurer and President.

,

 

Section 3.

Biennial Elections. The Biennial Election occurs every even number year. The following will be published in the Club’s official newsletter, Transcanadals:

(a) Nominations for Officers and Directors of the Club.

(b) Personal profiles, when available

(c) Results

The Officers and Directors shall be elected by secret ballot, either by mail or by use of an on-line voting system, from among those nominated in accordance with Section 4 of this Article. They shall take office on January 1st of each odd numbered year and each retiring Officer shall turn over to his successor in office all properties and records relating to that office within thirty (30) days after the election.

 

Section 4.

(a) Elections. Ballots or for online votes to be valid must be received by the Secretary by September 15th. Ballots shall be counted by a person or persons having no connection with the club or member of the club and shall be chosen by the Secretary, or by way of online voting system results. The nominated candidate receiving the greatest number of votes for each office shall be declared elected. The candidates nominated for other positions on the Board who receive the greatest number of votes for such positions, shall be declared elected, subject to the restrictive clause of Article IV, Section 3. The results of the election shall be published in the Transcanadals in the first Issue published following the election.

(b) In case of a tie in ballots for any position on the Board, a re-election will be held for that position only, in accordance with the by-laws set out in Article V with the election ballots or online votes having to be received by the secretary no later than November 15th.

 

Section 5.

Nominations. No person may be a candidate in a Club election who has not been nominated. Nominations forms must have the signatures of both the candidate and the proposer. The slate of nominees shall be published in Transcanadals. The completed Nomination form is to be sent to the Secretary during the prescribed time frame

(a) Each candidate shall be requested to submit a profile to the Editor by a prescribed date, for publication in Transcanadals.

(b) All sealed absentee ballots or online votes, whether received via an online voting system, by the Secretary, or the person designated by her, as set out in Article III, Section 4, shall be turned over for counting to a person or persons having no connection with the club or member of the Club.

(c) If an online voting system is used, the Secretary shall report the results to the Board within 48 hours after the closing date of the online voting system.

 

Article VI

Committees

Section 1.

The President shall appoint standing committees to advance the work of the Club. These committees may include Membership, Finance, Education, Constitution, Versatility, Fundraising, Dalmatian Rehoming, Breed Columnist, Webmaster, and Dalmatian Standard. In addition the President may appoint other committees relating to dog shows and trials, trophies, annual prizes and other fields which may well be served by Committees. Such committees shall always be subject to the final authority of the Board. Special Committees may also be appointed by the board to aid in on particular projects.

 

Section 2.

Any committee appointment may be terminated by a two-third (2/3) vote of the full membership of the Board upon written notice to the appointee; and the board may appoint successors to those persons whose service has been terminated. Committees will only last as long as required, to serve the purpose for which they were created.

 

 

Article VII

Discipline

Section 1.

Canadian Kennel Club Suspension. Any member who is suspended from the privileges of the Canadian Kennel Club will automatically be reviewed by the Executive and only be suspended with a majority vote.

 

Section 2.

Charges. Any member may prefer charges against another member for alleged misconduct prejudicial to the best interest of the Club or the Board. Written charges with specifications must be filed in duplicate with the Secretary, together with a deposit of fifty dollars ($50.00), which shall be forfeited if such charges are not sustained. The Secretary shall immediately notify the President who will fix a date no more than six (6) weeks thereafter and will appoint an ad-hoc committee to receive and assess the evidence submitted by the complainant and defendant. Said committee will consist of the Director representing the complainants region, and the President or his/her appointee. If both parties reside in the same region, then the President shall appoint another committee member who is a Director of the Club. The Secretary shall immediately send one copy of the charges to the accused by registered mail, together with a notice of the hearing and as assurance that the defendant may personally defend himself if he wishes.

 

Section 3.

Committee Hearings. The committee shall have complete authority to decide whether counsel may attend the hearings, but both the complainant and defendant shall be treated uniformly in that regard. Should the charges be sustained, after hearing all the evidence and testimony presented by the complainant and the defendant, the committee may by majority vote recommend suspension of the defendant. If made, such a recommendation shall be submitted to the Board of Directors who shall have final authority on the matter. If the charges are dismissed by the ad-hoc committee, the case history will be filed with the Secretary who will inform the parties of the Committee’s decision.

 

 

Article VIII

Amendments

Section 1.

Amendments to the Constitution and By-Laws may be proposed by the board or any member in good standing, addressed to the Secretary, not less than four (4) weeks prior to the Annual Board Meeting. The proposed Amendments shall then be sent to the Constitution and By-Laws Committee for review and they shall make recommendations to the Board at the next Board meeting. The Board shall vote on the proposed Amendments, and with a majority vote of the Board, the Amendments proposed by such petition shall be subject to the provisions of Section 2 of this Article.

 

Section 2.

The Constitution and By-Laws may be amended by a two-thirds (2/3) majority of the members voting, provided the proposed amendments have been circulated to the total membership via Transcanadals with a mail-in ballot or via email and the members will be able to reply via email or mail in ballot

 

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Article IX

Dissolution

The Club may be dissolved at any time by the written consent of not less than two-thirds (2/3) majority of the members voting. In the event of the dissolution of the club, whether voluntary or involuntary or by operation of law, none of the property of the Club, nor any proceeds thereof, nor any assets of the Club shall be distributed to any member of the Club, but after payment of debts of the Club, its property and assets shall be given to a charitable organization for the benefit of dogs, selected by the Board of Directors.

 

 

 

 

Article X

Order of Business

Section 1.

At meetings of the Club the order of business, so far as the character and nature of the meeting may permit, shall be as follows:

Roll Call – Minutes of last meeting – Reports of Officers - Report of President - Report of Secretary -Report of Treasurer – Report of Committees - Elections of Officers and Board (at annual meeting) – Unfinished Business – New Business – Adjournment

 

 

Code of Ethics

Section 1. Breeding

Breeding presents a great responsibility to each individual, as he or she can either upgrade or nullify many years of conscientious effort. No one can be compelled to follow any ethical code, but the breeder must be aware of his awesome responsibility. The problems of our breed can be resolved only by discriminating and intelligent breeding programs. Breeding is to enhance positive qualities and cannot be expected to cover up serious faults. Therefore, breeding partners should be carefully investigated as per background and serious faults before a commitment is made.

 

The conscientious breeder will be guided by the following:

(1) The Health and well being of our dogs is the first and foremost.

(a) Kennel conditions must be sanitary and a happy atmosphere provided.

(b) Breeding animals must be kept in top condition. High grade prenatal and postnatal care are

essential to the health of the dam and her pups.

(2) Breeding restrictions:

(a) Dogs with disqualifying faults should not be used for breeding.

(b) Dogs with major faults may be bred only with utmost caution.

(3) DCC recommends Bi-Lateral Deaf puppies be euthanized by a qualified veterinarian. If the breeder chooses not to do so then it is the breeders responsibility to ensure the dog is spayed/neutered and if placed will provide life time support to the puppy buyer as well as a life time return should the need arise. (This mainly included the support the puppy buyer may need)

In such instances where a breeder cannot cope with putting down deaf puppies, he or she should strongly consider not breeding at all.

(4) DCC aims to breed Dalmatians of sound health, structure and temperament. The DCC recommends all puppies in a litter be BAER tested and results submitted to OFA registry and that all breeding stock be BAER tested for Bi-Lateral hearing, free of Hip Dysplasia, and CERF/Iris Dysplasia tested and be of sound temperament.

(5) The Dalmatian is an elegant and worth dog. ‘Bargain’ puppies are not a credit to the dignity of this breed.

(6) Breeding should be done sparingly, as overpopulation is becoming a real problem, even in the pure-bred animal. When considering having a litter, one should be prepared to keep the entire litter or to put it down if necessary.

(7) The prospective buyer should be screened before a sale is made. The breeder should be satisfied that:

(a) A safe and loving home will be provided.

(b) The buyer appears responsible enough later to evaluate the breeding potential to produce

quality offspring.

(8) Breeders should continue to offer helpful assistance to the puppy buyer, after the sale is made, for as long as aid is required.

(9) Breeders agree to be responsible for any dog bred by them that is later found in a rescue situation. This responsibility may include fostering the dog and placing it in a new home, neutering or spaying, covering of financial costs or even euthanasia if it should be necessary.

(10)Pet shops are dangerous interim’s for puppies and therefore we should never sell to them.

 

Section 2. Exhibiting

Dog shows are meant to be an enjoyable experience. The obedience and conformation rings offer us and our professional handlers a great opportunity to be ambassadors of the Dalmatian.

(1) Courtesy in the ring is a must.

(2) Good Sportsmanship is a must.

(3) One should willingly offer helpful assistance to other exhibitors and spectators whenever requested.

 

Section 3. Education

Much can be done to improve the breed by offering helpful information to all Dalmatian fanciers.

(1) Good intentions coupled with the lack of knowledge and misinformation are often responsible for the increase of inferior dogs. The D.C.C. members can do a great service by dispersing honest information regarding breeding, care and training.

 (2) When one is considering buying a Dalmatian, it should be understood that our dogs fit into many homes, but there are exceptions. Also, there are some people who would do better with one sex than they would with the other.

(3) All Dalmatian enthusiasts should fee welcomed and encouraged by D.C.C. members. They should be offered assistance in every way possible.

 

 

A CODE OF ETHICS IS ONLY AS GOOD AS THE PEOPLE WHO ABIDE BY ITS CONTENTS